2010 PLS Business Meeting Minutes

Public Library Section Annual Meeting
April 9, 2010, 8:00 a.m.
Hyatt Regency, Wichita

I.  Welcome and Approval of the Agenda – Ruth Rodden, Section Chair
II. Minutes of the 2009 Meeting – Ken Werne, Section Vice-President
III. Introduction of the New Officers -Ruth Rodden
Ken Werne, Chair
Gail Santy, Vice-Chair/Chair Elect
Jeff Imparato, Secretary
IV. Financial Membership
Members -94 (membership renewal change)
Financial Statement (July 1 – March 31, 2010) – $4,181.73
KLA financial situation update
V. Section Activities
2009 Retreat Report
KLA Conference Program Sponsorship
2011 Fall Retreat Planning
VI. Legislative Issues
VII. Being Creative in Tough Times

Breakfast commenced at 8:00 and Ruth Rodden, Section Chair called the meeting to order at 8:30.  Ruth recognized Jo Budler, Kansas State Librarian, who attended the meeting.
Joyce Armstrong moved to approve the agenda.  Greg Wamsely seconded the motion, motion passed.
Ruth also gave a nod of thanks to Sharon Moreland for doing such a fine job as Section Chair last year.  Ruth noted it was easy to follow Sharon’s example of leading the section and keeping the PLS Section blog up-to-date with such incredible detail.

Ken Werne, Section Vice-President presented the minutes of the 2009 meeting.
Dalene Hawthorne moved to accept the minutes as read.  Grace Helm seconded.
Ruth presented information on PLS members – 94, and presented the PLS financial statement, current as of March 31, 2010.
Discussion on cost of PLS membership.  KLA reported the increase in dues was $10, members voted to increase dues to $8 at the 2009 business meeting.
Ken Werne will correct the 2009 Business Meeting Minutes to reflect the $8 actual membership dues cost.
A friendly amendment was proposed.  Dalene accepted.  Grace Helm seconded.  Minutes of the 2009 business meeting accepted as amended.

Ruth introduced the new officers.

Ruth presented the financial statement and proposed budget for 2010-2011.
Cindy Hickey moved to accept the budget.  Joyce Armstrong seconded.  Budget accepted as presented.
Ruth presented information about the Kansas Library Association financial situation.  Currently there is a shortfall of $28,000.  This is primarily because: institutional memberships are not being paid, individual memberships are behind, and conference attendance is down by almost half when compared to previous
years.  KLA requests a loan from the various sections to cover the 28K shortage to be repaid as soon as KLA is able.  A spirited discussion ensued.  Items discussed: PLS goals, an open-ended loan vs. an outright donation to KLA, an examination of the KLA budget and expenses – is this an immediate need?, the long term issue of budget shortfalls, and does KLA have a financial plan for the future.  It was then shared with PLS that a second motion had been made by KLA Council to “take” the money if a loan or donation was not approved.  Further discussion took place.
Cheryl Canfield moved PLS will not formally approve a loan of section money until presented with financial information and an operational plan that includes procedures for repaying the loaned money.  Jim Minges seconded.  Discussion included not sounding so adversarial.  A friendly amendment was  accepted to change the wording:  PLS will consider the request for a loan of section money contingent upon receipt of financial information and an operational plan that includes procedures for repaying the loaned money.  Ruth called for a vote.  The motion did not pass.

Kim Beets moved that due to lack of details regarding the financial situation of KLS and an actual repayment process, and due to the fact that the number one goal of the Public Library Section is to hold a bi-annual retreat for which we need our current funding, at this time we are saying no to the request for a loan.  Cathy Newland seconded.  Motion passed.

A discussion of the frequency of the Kansas Library Association conference took place.  It was suggested we send a message to KLA or to scale back the conference to fewer days.  Cindy Hickey suggested KLA look at how they/we provide delivery of services, and perhaps a hybrid conference would be appropriate.  All agreed this is a good time to rethink PLS goals, develop a strategic plan, reconsider how we deliver continuing education, and networking opportunities.

Cathy Newland moved PLS establish a task force to get information from KLA and to draft a PLS strategic plan with input from all members to establish our own goals.  Pat Clements seconded the motion.  After discussion, a friendly amendment was accepted and the motion carried.
Ruth called for volunteers to form the task force.  Diana Weaver, Pat Clements, Jeff Imparato, Chris Rippel, Gail Santy, Dalene Hawthorne, Cindy Hickey, and Ken Werne will form the task force.

Ruth gave a report on the 2009 PLS fall retreat held at the Spiritual Life Center in Wichita.
Ruth and Gail reported on the PLS sponsored session, “Think Outside the Barn” at the 2010 KLA conference.  Gail will write a synopsis of the session and to the PLS blog and Kanlib-l.

Planning for the 2011 PLS retreat is tabled until the task force reports back to the membership.

No legislative issues were discussed as Roseanne Siemens was not present at the meeting.
Being Creative in Tough Times was not discussed as time was running short.

Kathy Rippel moved to adjourn.  Joe McKenzie seconded.  Meeting adjourned.

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