PLS2 Dues (.docx) or (.pdf)

PLS3 Current By laws

PLS4 2010-2011 PLS Budget – YTD (.xlsx) or (.pdf)

PLS5 Goals (.docx) or (.pdf)

PLS6 Annual Report 2010-2011 (.docx) or (.pdf)

PLS Business Meeting Minutes 2011

02_28_2011 Survey Monkey summaries

(1)   2^nd Quarter Financial Report – Cynthia Berner-Harris, Treasurer

• YTD Balance = $34,848.29 (includes $4,000 in donations from the KLA Educational Foundation for conference and $18,000 from the regional systems for advocacy)
• Total Assests = $88,888.65 = $34,848.29 (KLA) + $40,780.56 (Sections & Roundtables) + $13,257.29 (Paypal (reserve account))
  • Assets Report for PLS shows a YTD balance of $4,366.43
• Finance Study Group is working on reformatting the reports to make them easier to understand.  Also working on a proposed budget & would appreciate any feedback.
• Trying to move the organization to a position so it is not as reliant on conference.  Live from the base budget and let conference take care of itself.

(1)   President’s Report – Emily Sitz

• Membership cards sent out today. Working on correcting roster in Avectra.
• Online membership meeting on Feb. 1 (approximately 1  hour long)
  • Updates from study teams
  • Introduction of new legislative liaison & a report from her
  • Budget report from KLA Educational Foundation
  • Send any additional agenda items/suggestions to Emily
• Study teams met and shared information & thoughts.
• KLA will hold mock interviews at conference for students. 1^st step in engaging students.
• Need to update organization manual.

(1)   Moving annual conference to a Fall calendar

• Better for KLA finances with more time to make corrections with conference in front of the fiscal year.
• Opens up possibility of joint conference with KASL and KAECT
• Always receive a boost to budget with influx of memberships just before conference
• Timing better for vendors, since KLA would no longer be competing with much larger spring conferences such as Texas Library Association & Public Library Association

I voted ‘Yes.’ Motion passed. KLA will move to a fall conference in 2013, because we are already under contract for 2012 in Wichita.  My apologies for not reaching out to the PLS membership sooner on this issue.  I anticipated that we would have the opportunity to poll PLS membership with the survey we have planned for next month before a decision would be made.

• Maybe have an interim or virtual conference between April 2012 and fall 2013? Issue to be considered at a later date.

(1)   Election procedure – will use Avectra to distribute ballots; members will download ballot, vote and send back via email attachment. Nominating committee will certify results.

(1)   Nominating committee slate for 2011 election:

• 2^ndVice-President
  • Matt Upson, Director Library Services, McPherson College
  • Melany Wilks, Director, Pioneer Memorial Library, Colby
  • Cathy Reeves, Director, Dodge City Public Library
  • MPLA Representative
    • Dan Ireton, Hale Library, KSU
    • Mickey Coalwell, NEKLS
    • ALA Representative
      • Rob Banks, Topeka Shawnee County Public Library
      • Treasurer
        • Candi Hemel, Director, Cimarron City Library

(2)   Best Small Library Program, Service or Activity – new annual award; information to be shared at conference for the first award to be bestowed at 2012 conference

(3)   KPLACE Roundtable given notice for possible disbanding.  Bylaws note that if a section or roundtable fall below a minimum membership it may be disbanded.  KLA plans to give notice to sections and roundtables in jeopardy to give them the opportunity to recruit additional members.

(4)   Conference report – Royce Kitts

• putting pieces together to be ready; web site up in a few days; speakers finalized; mock interviews for students being set up
• virtual conference – 5 virtual sessions approximately for the same price as a 1-day registration
  • library displays
  • library signage
  • big picture discussion of electronic resources
  • presentation by keynote speaker Jamie LaRue
  • easy advocacy for everyone
  • KLA Educational Foundation activities – Marie Pyko
    • Trivia Night (on Thurs. eve.) – fundraiser to be held after exhibit event
    • Baskets

(5)   Governmental Affairs – Roger Carswell

• State budget – 5% reduction; state aid – 6.5% reduction
• Kan-ed bill to be introduced
• Jo Budler reappointed as State Librarian

PLS Finance Report FY10

• KLA Membership Meeting Agenda 08022010
• KLA Budget Report FY10
• 2010-2011 adopted budget
• KLA Assets Summary (2)
• Section Roundtable Assets Summary
• KPLACE

On behalf of our Membership Committee Chair Ken Werne, I would like to call your attention to the two joint membership programs in which KLA is participating. Students can join ALA and KLA for $35. Support staff can join ALA and KLA for $65.

ALA administers the program although the membership fees are evenly split between ALA and KLA. Individuals join through ALA and then ALA sends KLA a monthly roster of new members and a check. It really is a great deal for our members and for our organization. Our brochures are available for downloading at

http://www.ala.org/ala/mgrps/affiliates/chapters/student/jointmembership/jointmembership.cfm

Please help spread the work through your sections and roundtables, committees, etc!

Thanks, Emily

Cynthia Berner Harris, Treasurer’s reports:
• Budget review 2009-2010 vs. 2010-2011
• Fiscal Year 2010 Budget Report – final deficit $7,727.34
• KLA and Section and Roundtable Assets Report
o all assets reside in the same checking account; transactions will not be going back and forth between KLA and sections and roundtables in the future to avoid some of the confusion that occurred in the past.
o Sections and roundtables can receive detailed account reports on a periodic basis. I plan to start with a request for quarterly reports for PLS.
o 60-day operating reserve required
• Fiscal Year 2011 Budget

Emily Sitz gave a report and her observations on the 2010 Conference.

Due to the Association’s current condition, rather than try to produce a strategic plan this year, Emily Sitz has formed three study teams to get KLA on a stronger footing.
• Organization Model – Rob Banks, Chair
• Finance – Cynthia Berner Harris, Chair
• Benefits of Membership – Cindi Hickey, Chair

Royce Kitts introduced the new KLA web site at www.kslibassoc.org/home

Advocacy – hope to expand beyond legislative day and include some grassroots work with local government, local bodies. See results of Snapshot Day at www.snapshotkansas.com

Royce Kitts gave a brief report on 2011 Conference – will be held at Topeka Capitol Plaza Hotel, April 6-8, 2011. He noted technology costs will be rolled into the meal minimum, which will make it much easier to avoid any out-of-pocket costs.

ALA Councilor – Rob Banks – watch for his updates on his blog at www.tscpl.org/kalac. Activity tends to increase just before, during and just after ALA Annual and Midwinter.

As soon as I figure out how to attach documents or find somewhere to park documents so that you can access them, I will post the reports mentioned above.

Let me know if you have any questions.

Ken Werne, Chair

Cynthia Berner Harris, Treasurer’s reports:
• Budget review 2009-2010 vs. 2010-2011
• Fiscal Year 2010 Budget Report – final deficit $7,727.34
• KLA and Section and Roundtable Assets Report
o all assets reside in the same checking account; transactions will not be going back and forth between KLA and sections and roundtables in the future to avoid some of the confusion that occurred in the past.
o Sections and roundtables can receive detailed account reports on a periodic basis. I plan to start with a request for quarterly reports for PLS.
o 60-day operating reserve required
• Fiscal Year 2011 Budget

Emily Sitz gave a report and her observations on the 2010 Conference.

Due to the Association’s current condition, rather than try to produce a strategic plan this year, Emily Sitz has formed three study teams to get KLA on a stronger footing.
• Organization Model – Rob Banks, Chair
• Finance – Cynthia Berner Harris, Chair
• Benefits of Membership – Cindi Hickey, Chair

Royce Kitts introduced the new KLA web site at www.kslibassoc.org/home

Advocacy – hope to expand beyond legislative day and include some grassroots work with local government, local bodies. See results of Snapshot Day at www.snapshotkansas.com

Royce Kitts gave a brief report on 2011 Conference – will be held at Topeka Capitol Plaza Hotel, April 6-8, 2011. He noted technology costs will be rolled into the meal minimum, which will make it much easier to avoid any out-of-pocket costs.

ALA Councilor – Rob Banks – watch for his updates on his blog at www.tscpl.org/kalac. Activity tends to increase just before, during and just after ALA Annual and Midwinter.

As soon as I figure out how to attach documents or find somewhere to park documents so that you can access them, I will post the reports mentioned above.

Let me know if you have any questions.

Ken Werne, Chair