2013 Spring Retreat

April 10–

9:00        Registration begins

10:00     “Talkin’ to the Man: How to Talk to Your City Government” – Kelly Fann, Director, Tonganoxie Public Library and Robert Peter, City Administrator, Ellinwood
Do you cringe every time you have to approach your governing body? Learn how to make those conversations “Win-Win.”

11:00     Kansas Legislative Issues — Jennie Rose, KLA Legislative Liaison and Gail Santy, Chair, KLA Governmental Affairs Committee

11:45     Lunch

1:15        Unconference – Three sessions to be determined by participant interest

4:45        “What If It Isn’t Working Out?” — Stephen Lusk, Human Resources Director at Topeka Shawnee County Library
With many years of experience in Human Resources, Stephan Lusk is an expert on dealing with working relations (and “not working” relations).  This kind and gentle soul, who gets tough when he needs to be, will share with you the steps needed to successful handle problem employees.

5:30        Dinner

Evening events planned by PLS committee: Lee Dobratz, Julie Hildebrand, Sharon Ailsleiger

April 11–

8:00        Breakfast

9:00        “The ‘New’ Face of Mentoring” – Patti Poe, NEKLS Continuing Education Coordinator
What we’ve learned about mentoring in the last 20 years can help you be more successful, confident, and satisfied in your own career – while also supporting your colleagues and your own library organization. Join us for a fun, interactive AND reflective session guaranteed to change the way you think about mentoring.

11:00     “Border Relations” — Jennifer Cook, Kristin Soper, and Karen Allen, Lawrence Public Library
The Lawrence Public Library is exiled in an old Borders building while a new library is being constructed. Hear about how they kept their community engaged with daily deals while they were closed for two weeks to relocate and how they have partnered with local organizations and businesses in an effort to provide stellar service while on the move.

12:00     Lunch

Retreat begins with registration 9 am Wednesday & ends after lunch on Thursday.

Cost for PLS members: $75 for shared room or $80 single room

Non—members: $85 for shared room or $100 single room

ALL MEALS INCLUDED!!!

Sign—up on KLA online store: http://kslibassoc.org

**Join us for Networking, Learning , and Fun!**

Annual filings for KLA

Pls1 Elected Officers with Contact Info 2012-2013 (.docx) or (.pdf)

PLS2 Dues (.docx) or (.pdf)

PLS3 Current By laws

PLS4 2010-2011 PLS Budget – YTD (.xlsx) or (.pdf)

PLS5 Goals (.docx) or (.pdf)

PLS6 Annual Report 2010-2011 (.docx) or (.pdf)

Document #4 – Minutes from annual breakfast/business meeting

With a big THANKS! to Diana Weaver for recording them….

PLS Business Meeting Minutes 2011

Documents #2 and #3 promised at Conference – membership survey

02_28_2011 Survey Monkey responses

02_28_2011 Survey Monkey summaries

2010-2011 KLA-PLS Budget YTD

2010-2011 PLS Budget – YTD

Highlights from KLA Council Meeting – Jan. 21, 2011

KLA Council Meeting (via Elluminate) – Jan. 20, 2011 – Highlights

(1)   2^nd Quarter Financial Report – Cynthia Berner-Harris, Treasurer

• YTD Balance = $34,848.29 (includes $4,000 in donations from the KLA Educational Foundation for conference and $18,000 from the regional systems for advocacy)
• Total Assests = $88,888.65 = $34,848.29 (KLA) + $40,780.56 (Sections & Roundtables) + $13,257.29 (Paypal (reserve account))
  • Assets Report for PLS shows a YTD balance of $4,366.43
• Finance Study Group is working on reformatting the reports to make them easier to understand.  Also working on a proposed budget & would appreciate any feedback.
• Trying to move the organization to a position so it is not as reliant on conference.  Live from the base budget and let conference take care of itself.

(1)   President’s Report – Emily Sitz

• Membership cards sent out today. Working on correcting roster in Avectra.
• Online membership meeting on Feb. 1 (approximately 1  hour long)
  • Updates from study teams
  • Introduction of new legislative liaison & a report from her
  • Budget report from KLA Educational Foundation
  • Send any additional agenda items/suggestions to Emily
• Study teams met and shared information & thoughts.
• KLA will hold mock interviews at conference for students. 1^st step in engaging students.
• Need to update organization manual.

(1)   Moving annual conference to a Fall calendar

• Better for KLA finances with more time to make corrections with conference in front of the fiscal year.
• Opens up possibility of joint conference with KASL and KAECT
• Always receive a boost to budget with influx of memberships just before conference
• Timing better for vendors, since KLA would no longer be competing with much larger spring conferences such as Texas Library Association & Public Library Association

I voted ‘Yes.’ Motion passed. KLA will move to a fall conference in 2013, because we are already under contract for 2012 in Wichita.  My apologies for not reaching out to the PLS membership sooner on this issue.  I anticipated that we would have the opportunity to poll PLS membership with the survey we have planned for next month before a decision would be made.

• Maybe have an interim or virtual conference between April 2012 and fall 2013? Issue to be considered at a later date.

(1)   Election procedure – will use Avectra to distribute ballots; members will download ballot, vote and send back via email attachment. Nominating committee will certify results.

(1)   Nominating committee slate for 2011 election:

• 2^ndVice-President
  • Matt Upson, Director Library Services, McPherson College
  • Melany Wilks, Director, Pioneer Memorial Library, Colby
  • Cathy Reeves, Director, Dodge City Public Library
  • MPLA Representative
    • Dan Ireton, Hale Library, KSU
    • Mickey Coalwell, NEKLS
    • ALA Representative
      • Rob Banks, Topeka Shawnee County Public Library
      • Treasurer
        • Candi Hemel, Director, Cimarron City Library

(2)   Best Small Library Program, Service or Activity – new annual award; information to be shared at conference for the first award to be bestowed at 2012 conference

(3)   KPLACE Roundtable given notice for possible disbanding.  Bylaws note that if a section or roundtable fall below a minimum membership it may be disbanded.  KLA plans to give notice to sections and roundtables in jeopardy to give them the opportunity to recruit additional members.

(4)   Conference report – Royce Kitts

• putting pieces together to be ready; web site up in a few days; speakers finalized; mock interviews for students being set up
• virtual conference – 5 virtual sessions approximately for the same price as a 1-day registration
  • library displays
  • library signage
  • big picture discussion of electronic resources
  • presentation by keynote speaker Jamie LaRue
  • easy advocacy for everyone
  • KLA Educational Foundation activities – Marie Pyko
    • Trivia Night (on Thurs. eve.) – fundraiser to be held after exhibit event
    • Baskets

(5)   Governmental Affairs – Roger Carswell

• State budget – 5% reduction; state aid – 6.5% reduction
• Kan-ed bill to be introduced
• Jo Budler reappointed as State Librarian

PLS Finance Report FY 2010

Here is our section finance report for FY 2010. We will be receiving updates on a quarterly basis and I will forward them. Please let me know if you have any questions. Thanks.
Ken Werne, PLS Chair

PLS Finance Report FY10